Officers of Local Unions generally work out how to coordinate the affairs of their Local Union based on local considerations and specificity, but the general description of officer positions is outlined in the UAW Constitution.\u00a0 You may read a summary below and click a hyperlink on each Officer title to read the full language describing the position in Article 40 of the UAW Constitution.<\/span><\/p>\n President<\/a>\u00a0<\/b><\/p>\n Vice President<\/b><\/a><\/p>\n Recording Secretary<\/b><\/a><\/p>\n Financial Secretary<\/b><\/a><\/p>\n Trustees <\/b><\/a>(3 positions)<\/span><\/p>\n Sergeant in Arms<\/b><\/a><\/p>\n Guide<\/b><\/a><\/p>\n UAW CONSTITUTION<\/p>\n <\/a> President<\/strong><\/span><\/p>\n Section 1<\/b>. It shall be the duty of the President to preside at all meetings of the Local Union, sign all orders on the treasury authorized by the Local Union, countersign all checks issued by the Financial Secretary against accounts of the Local Union when ordered by the Union, enforce the provisions of the Constitution and appoint committees not otherwise provided for. S\/He shall be a \u00a0member exofficio of all committees.\u00a0<\/span><\/p>\n <\/a>Vice President<\/span>\u00a0<\/b><\/p>\n Section 2. <\/b>The Vice President or Vice Presidents shall assist the President in the discharge of her\/his duties and shall attend all sessions of the Local Union. In case of the absence or incapacity of the President, the President\u2019s duties shall be performed by the Vice President, provided that where there are two (2) or more Vice Presidents, the Local Union shall determine which of them shall \u00a0perform such duties.\u00a0<\/span><\/p>\n <\/a>Recording Secretary<\/span>\u00a0<\/b><\/p>\n Section 3. <\/b>It shall be the duty of the Recording Secretary to keep a correct record of the proceedings of the Local Union, sign all orders on the treasury authorized by the Local Union, read all documents and conduct the general correspondence received by the Local Union which does not pertain directly to the duties of the \u00a0other officers of the Local Union and keep same on file for future reference. The Recording Secretary shall bring to the attention of the membership of the Local Union any correspondence upon which the membership must take action. The Recording Secretary shall comply\u00a0with the provisions of Article 50, Section 2. The Recording Secretary is obligated to keep on file with both the Research Department of the UAW and her\/his Regional Director, the current version of each of the following: (1) The existing contract(s); (2) A complete revised list of all classifications and rates for the workplaces covered by the contract(s); (3) Any additional information gained through negotiations with the respective workplace management that may be useful to other Local Unions in their collective bargaining.\u00a0 The Recording Secretary shall be considered to have satisfied the foregoing requirements by submitting an electronic copy of items1 through 3 in the Local Union Information System (LUIS). The Recording Secretary shall update this information as often as 2 necessary, but must furnish a current, updated version no later than 3 sixty (60) days after the ratification of any contract or supplement.\u00a0<\/span><\/p>\n <\/a>Financial Secretary\/Treasurer\u00a0<\/span>\u00a0<\/b><\/p>\n Section 4. <\/b>It shall be the duty of the Financial Secretary to receive all dues, initiation fees, readmission fees, and all other income of the Local Union for any fund from any source and to give official receipts for same, as provided in this Constitution. Financial Secretaries of Local Unions having a check-off arrangement shall issue one (1) receipt for the check received from the company, and otherwise use the procedure outlined above for any other income. No receipt shall be issued to individual members unless the company does not show on the check stub or pay envelope the amount of the deduction and the reason therefore.\u00a0<\/span><\/p>\n Section 5. <\/b>The Financial Secretary shall write all checks drawn on the Local Union funds and report in writing every month at a regular meeting of the Local Union giving the amount of monies received and paid out during the previous calendar month, divided as between the various income and expenditure classifications, and the remaining balances in the fund accounts of the Local Union.\u00a0<\/span><\/p>\n Section 6. <\/b>The Financial Secretary shall deposit all collections either with the Treasurer, taking a receipt therefore, or in such banks as Local Union Trustees may direct, with advice to the Treasurer as to the amount so deposited.\u00a0<\/span><\/p>\n Section 7. <\/b>The Financial Secretary shall by the 20th of each month, submit a monthly per capita tax to the International Secretary-Treasurer in accordance with Article 16, Section 6. S\/He shall receive applications for membership and notify the candidates of their election or rejection. S\/He shall assist the International Union in seeing that all members receive the official publication regularly when eligible, provide each member with an official receipt for all monies paid and make available to each member a copy of\u00a0 the International Constitution and bylaws of the Local Union. Union membership cards and\/or dues buttons may be issued at the option of the Local Union.\u00a0<\/span><\/p>\n Section 8. <\/b>The Financial Secretary shall furnish the International Secretary-Treasurer, through the Local Union Information System (LUIS)<\/span>, <\/b>with the names and addresses of all the officers of the Local Union. S\/He shall keep a record of all members initiated, suspended,\u00a0expelled or deceased, transfers in and out and reinstatements, during\u00a0her\/his term of office and notify the International Secretary-Treasurer of same, by updating the Local Union\u2019s membership records in the Local Union Information System (LUIS), and shall perform such other duties as the bylaws prescribe or the Local Union may direct. There shall be maintained by the Financial Secretary a complete record of all active members of the Local Union. This record shall\u00a0have the date of initiation, the date and cause of suspension or expulsion, the date of reinstatement, together with the date of death, \u00a0home address and such other matters as may be deemed necessary to keep a record of the continuous membership of a member of the Local Union. The Financial Secretary shall not make said record of all active members (membership list) available to anyone except pursuant to\u00a0the provisions of Article 37, Section 9 of this Constitution.\u00a0<\/span><\/p>\n Section 9. <\/b>The Financial Secretary shall keep an inventory of all records and property of the Local Union, the same to contain, when possible, date of purchase and amount paid for each article. S\/He shall notify all members in arrears of the amount of their indebtedness and turn over her\/his books to the Trustees for audit and approval when called to do so. S\/He shall, on the demand of the International Secretary-Treasurer, produce her\/his books for examination and audit and shall comply with the provisions of this Constitution.\u00a0<\/span><\/p>\n Section 10. <\/b>Should it be proven that any Local Union Financial Secretary has willfully and intentionally failed to report monthly\u00a0the full membership of her\/his Local Union to the International\u00a0Secretary-Treasurer; or should it be proven that any Local Union\u00a0President, Treasurer and\/or Financial Secretary willfully and\u00a0intentionally refuses to sign a check to send in the full amount of per capita tax on the same number of members who have paid dues\u00a0to the Local Union, the Local Union may be suspended from all privileges and benefits until the deficiency is made good and the officer or officers responsible for such failure shall not be allowed \u00a0to again hold office in the organization for a period of two (2) years.\u00a0<\/span><\/p>\n Section 11. <\/b>The Treasurer shall give a receipt for all monies received from the Financial Secretary. The monies received must be deposited in such bank as the Local Union Trustees may direct for the several funds provided for in this Constitution and such other funds as the Local Union may set up in the name and number of the Local Union. S\/He shall sign all checks, which must be countersigned by the President. S\/He shall report in writing every month at a regular meeting of the Local Union the total receipts and total expenditures for the Local Union for the previous calendar month and the amount of money still on deposit. The Treasurer shall deliver to her\/his successor all monies and other property of the Local Union. S\/He shall, on demand of the International Union or Trustees of the Local Union, produce her\/his books for examination and audit.\u00a0<\/span><\/p>\n <\/a>Trustees<\/span>\u00a0<\/b><\/p>\n Section 12. <\/b>The Trustees shall have general supervision over all funds and property of the Local Union. They shall audit or cause to be audited by a Certified Public Accountant selected by the Local Union Executive Board, the records of the Financial Officers of the Local Union semiannually as provided herein, using the Trustee Audit Form found on the Local Union Information System (LUIS), a copy of which shall be forwarded to the International Secretary- Treasurer immediately thereafter. It shall also be their duty to see that\u00a0 the Financial Officers of the Local Union are bonded in conformity\u00a0 with the laws of the International Union. The Trustees shall see that all funds shall be deposited in a bank subject to an order signed by the President and Treasurer and\/or Financial Secretary. In Local Unions where safety deposit boxes are used, the Trustees shall see that the signatures of the President, Treasurer and one (1) of the Trustees are required before admittance to the safety deposit box is permitted. In the event the books are not received for audit within fifteen (15) days after the end of each six-month period, the Chairperson of the Trustees shall make a report to the next meeting of the Local Union for action.\u00a0<\/span><\/p>\n\n
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ARTICLE 40<\/span><\/h5>\n
Duties of Local Union Officers<\/b><\/h5>\n